JOB DESCRIPTION HEARD COUNTY SCHOOLS:  Bookkeeper                              (FLSA: Non-Exempt)

Maintains financial transactions and records for the school. 

 

REPORTS TO: Superintendent or his/her designee

QUALIFICATIONS: 

1. Minimum of High School Diploma or GED 
2. Additional training/experience in computer applications desired
3. Physically able to perform assigned duties 
4. Acceptable criminal background check 

 

KNOWLEDGE, SKILLS, ABILITIES:

Knowledge of: Modern office practices and procedures, including filing systems, receptionist, and telephone techniques; legal provisions, policies, and regulations; correct English usage, spelling, grammar, punctuation, and mathematical concepts; standard office machines and equipment, including computers and a variety of related application software; collection and organization of data and information. 

 

Ability to: Perform responsible and technical clerical work with accuracy and speed; work independently and with minimal supervision in a multi-task environment of frequent interruptions and changes in task priority; accurately interpret and apply legal mandates, policies, regulations, and guidelines with regard to student records; accurately perform simple mathematical calculations; meet stringent deadlines; communicate effectively in oral and written form; effectively operate a computer and use appropriate application software; understand and follow oral and written directions; deal effectively and courteously with students, parents, school employees and the general public.

 

PHYSICAL REQUIREMENTS:

Must be able to sit for extended periods of time, bend, squat, reach, and lift, carry, push or pull light weights. 

 

JOB OBJECTIVES: 

1. Work Habits 

• Handles confidential information regarding the school system, its employees, parents, and students in a professional manner.

• Observes assigned work hours. 
• Maintains a pattern of prompt and regular attendance. 
• Follows the daily schedule as prescribed. 
• Adjusts to work assignments and/or schedule changes.

 

1. Performance Responsibilities

• Demonstrates prompt and regular attendance
• Maintains all financial transactions and records in accordance with system guidelines, Local School Accounting Chart of Accounts, and HCSS Board Policies and Administrative Rules. 
• Collects funds from students, parents, staff, community organizations, individuals and student support organizations; collects funds for school clubs; processes all school money and prepares deposits; posts all receipts and disbursements to the local school accounting program.   
• Processes all funds collected for athletic and special events; ensures all required documentation is completed for athletic and special events. 
• Ensures prepared deposits are properly secured in the primary school vault; follows procedures and processes required documentation regarding school vault.  Performs daily verification of deposits and disbursements to school’s bank account. 
• Reconciles online student activity payments. 
• Verifies vendor invoices and resolves discrepancies. Ensures invoices are paid in accordance with the terms of payment.   
• Routes all purchase requests with attached supporting documentation to the Principal for approval.  Verifies funds are available for all purchase requests and check requests prior to processing orders and payments.   
• Processes and posts approved monthly purchase card transactions; processes all approved orders, including online orders and purchase orders. 
• Submits monthly financial reports and District payments to the appropriate central office department by the required deadline. 
• Assists principal with budget development. 
• Processes parking decals; maintains parking receipt log 
• Performs other duties as assigned by appropriate administrator. 

 

1. Training and Experience 

• Maintains expertise in assigned area. 
• Participates successfully in professional learning opportunities available to increase skill and proficiency related to assignment. 
• Participates successfully in computer training to attain and/or maintain skills necessary to achieve proficiency on performance responsibilities. 

 

1. Personal Qualities 

• Demonstrates a positive attitude toward work assignment. 
• Accepts responsibility for the work assigned. 
• Maintains appropriate appearance and personal hygiene. 
• Accepts constructive criticism.